Reporting in eLearning: technologies to optimize processes

When it comes to digital training, the problem of the investments necessary for setting up platforms and purchasing technologies often arises, mostly considered excessively expensive: in this article we will talk about how the use of automatisms in eLearning can help to optimize processes, saving time and costs related to personnel and reducing errors, especially in the reporting phase.



We have often talked about eLearning from the point of view of the students involved in digital training and the teachers responsible for providing it through appropriate activities and resources. But what does eLearning management entail from an administrative point of view? What figures and skills are required for the success of the process?

With regard to the LMS platforms, we had already highlighted the role of the Admin, who is responsible for creating courses and adding new users, as well as assigning courses to teachers and enrolling students. In addition, however, eLearning requires actions related to reading data and reporting, in particular when training is linked to funding programs or is aimed at obtaining a certification.



Talking about monitoring progress and results, it is important to understand who is responsible for reporting activities and to what extent. We have already said that LMS platforms allow you to automatically track the participation of each student in the activities, collecting data about any test results and assignments: the question of reading these data, which must in any case be made available, remains open. On the one hand, in fact, these are useful for evaluating the return on investment or adherence to the requests of the fund that financed the training, on the other hand they are necessary to issue any certificates to the participants.

It remains clear that the access to information is not always optimal: its availability depends on the limitations related to the different roles in the LMS platform and the functionality of the platform itself, in particular if systems not configured for tracking are used.

In any case, it is essential that any eLearning project includes a reporting phase to the stakeholders, in which the data are organized by dedicated staff or through specific technologies.



Therefore, if the reporting phase is absolutely necessary, it becomes essential to find a way to optimize this process as well, in order to make eLearning in its entirety more efficient. Help comes once again from technologies: the LMS platforms themselves, in addition to providing objective data relating to tracking and results, may also be able to provide customized reports, based on what needs to be reported for the specific project. This means, in fact, that instead of raw data to be organized by dedicated personnel, the finalized reports are made available directly, with a consequent saving of time and economic resources, as well as with a significant reduction in the margin of error.

Clearly, the availability of these technologies requires initial costs for setting up and customizing the reporting system based on specific needs, but these are high-yield investments, as they allow you to save a lot in the medium and long term and to optimize time-consuming and expensive processes.


Do you want to find out how to use the most advanced technologies to improve your eLearning management? Contact us to request a call with our team and immediately start to optimize your training processes.



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